1.1) The GSCGB shall meet at least three times per quarter during the academic year. Dates and times for regular meetings should be arranged at the first meeting of each quarter and entered into the academic calendar. The failure of a voting member to attend two consecutive meetings shall result in the loss of his/her membership on the Board. A re-nomination process can occur for any persons whose membership is thusly lost.
1.2) When necessary, special meetings of the GSCGB may be called by the Executive Committee.
1.3) Emergency meetings of the GSCGB may be called by the President, Vice-President, or Facilities Manager in the event of an unforeseen emergency condition that may result in a detriment to the GSCGB, the GSC, UCSC, or the public interest if not addressed.
1.4) All meetings are to be run based on Robert’s Rules of Order as modified by this Constitution and its Bylaws and Amendments.
1.5) All meetings and portions of meetings are open to any officer, employee, or registered student of the University of California unless declared closed by a simple majority. Meetings or portions of meetings are normally declared closed when dealing with personnel or legal issues. Only members of the GSCGB, including non-voting members, may be present during a closed meeting or closed portion of a meeting.
1.6) The first order of business for every regular, special, and emergency meeting of the GSCGB is discussion and approval of the agenda for that meeting. Until the agenda for a meeting is approved, the only decisions the GSCGB can make are changes to and approval of the agenda. Changes to the agenda must be decided by simple majority.
1.6.1) The agenda for a regular or special GSCGB meeting, along with the text of any questions to be decided at the meeting, is to be prepared and distributed to all members of the GSCGB and posted in the GSC by the Facilities Manager at least four days prior to the meeting.
1.6.2) The President may make changes to the agenda of a regular or special meeting up to four days prior to the meeting. Such changes must be reported to all members of the GSCGB at least four days prior to the meeting.
1.6.3) The agenda for an emergency meeting may be set by the President at any time prior to the meeting or by the GSCGB as the first order of business at the meeting.
1.7) At every meeting, the Vice-President shall record minutes documenting all decisions made by the GSCGB.
1.7.1) Separate minutes must be recorded for closed meetings or closed portions of meetings.
1.7.2) The minutes of a meeting must be approved by the GSCGB at the next regular meeting.
1.7.3) At least one copy of the minutes from every meeting must be kept by the Facilities Manager. Any member of the University of California may request a copy of the minutes from any open meeting or open portion of a meeting. Minutes for closed meetings or closed portions of meetings are available only to members of the GSCGB.