The UCSC Graduate Student Commons offers limited funding for campus events that benefit graduate students. Please read the following guidelines and complete our online form to request funding for your event!
The GSC can only co-sponsor events if:
- You have answered all the questions below and submitted them on time.
- Graduate students are a significant part of the expected audience or the organization committee.
How to request funding from the GSC
- Submit the web form at least 3 days before the GSC Finance Committee meeting at which you want the request to be decided. To learn the day/time of the next meeting, you can email gscommon@ucsc.edu. Alternatively, you can submit the form and we will send you a Google Calendar invitation to attend the next meeting.
- Submit an itemized budget for your event.
- Come to the meeting and be prepared to explain your answers.
Requirements
For events that GSC decides to fund, we have the following requirements:
- The GSC does NOT provide funding for alcohol or honorariums (e.g., for guest speakers).
- GSC must be listed as a sponsor or cosponsor on any event promotional materials such as fliers and emails, e.g. by including the sentence “Co-sponsored by the Graduate Student Commons Governance Board.”
- Copies of event fliers should be submitted to the Graduate Student Commons at gscommon@ucsc.edu.
- Submit an email announcement about your event to GSC’s Facilities Manager (rneuman@ucsc.edu) at least five days before the event.
How to Receive the Money
There are a couple of ways to receive the funding. If your organization has an account with the university, the funds can be transferred into the account directly from the GSC account. Please send the Facilities Manager your organization name, account number (fund and organization number) as well as the accountant/operations contact for this account.
If you do not have a university account, then WITHIN FOUR WEEKS of the event, you must submit either a Direct Payment form (for non-food items,) or an Entertainment and Student Programming Reimbursement form (for food items). The person applying for reimbursement has to sign twice: once under “requester,” and once under “host.”; GSC CANNOT fund alcohol! The ORIGINAL receipts must be included and they must be itemized (listing all items and the individual prices). If you fail to meet the four week deadline, you forfeit the right to receive any funding from the GSC.
Important: Unless you have done so in the past, you need to fill out a 204 form. If you are not a US citizen, there is additional paperwork required.